Best Estate Agent Guide Brand Guidelines
Marketing Licence Agreement between Estate Agency Events Ltd and COMPANY NAME
On behalf of Estate Agency Events Ltd (We, Us, Our), I would like to congratulate COMPANY NAME (You, Your) once more on having been voted as RATING in The Best EA Supplier Guide! I am delighted that You have chosen to promote the achievement by displaying the official winner’s mark(s).
The company and products and/or services covered under this agreement are as follows:
[Company name] [service or product] [rating]
This Agreement sets out the benefits You’ll receive as a licensee, and the things You need to do in order to comply with the terms of the licence.
1 Some Definitions
To make it easier to read and understand this Agreement, We’ve defined some terms as having specific meanings as set out below:
“Best EA Supplier Guide Marks” means the trade marks to be used for all promotion, advertising and marketing of the Best EA Supplier Guide, as provided by Us to You via email, together with any associated artwork, design, slogan, text and other collateral marketing signs belonging to or controlled by Us that are to be used in connection with the Best EA Supplier Guide, and including the Property Academy Marks only to the extent that they are incorporated into the Best EA Supplier Guide Marks. Any reference in this Agreement to the Best EA Supplier Guide Marks should be read as referring to each of them individually (including the Property Academy Marks), as well as all of them together,
“Best EA Supplier Guide” means Our publication containing the details of the companies that, according to the votes cast in response to our survey between DATE and DATE, achieved a Rating.
“Event” means the EA Masters 2017 one-day conference, exhibition and dinner, that took place on 22nd September 2017 at the InterContinental Hotel, London (The O2).
“Licence Term” means the period beginning at 00:01 on the date of the Event and ending at midnight on 23rd September 2018.
“Rating” means the rating awarded to You by Us, as set out in Our written notification to You and in the Best EA Supplier Guide and announced at the Event.
“Property Academy Marks” means the trade marks belonging to Property Academy, as provided by Us to You via email, together with any associated artwork, design, slogan, text and other collateral marketing signs belonging to or controlled by Property Academy and incorporated into the Best EA Supplier Guide Marks.
“Winners’ Toolkit” means the Best EA Supplier Guide Marks along with the corresponding marketing guidelines and brand specifications relating to Your Rating and licensed by You under this Agreement, as provided to You via email or by other means as agreed by You and Us from time to time.
“Your Materials” means Your current logo together, together with Your current email address and website address as they existed prior to You receiving Your Rating and as amended during the Licence Term (subject to the provisions of clause 3.1 below).
2 What will We do for You?
2.1 Upon Your signature of this Agreement, and in consideration of the sum of £1, receipt of which is hereby acknowledged,
a) make available to You the Winners’ Toolkit for Your use in promoting Your business, in accordance with these terms and conditions; and
b) grant to You a non-exclusive licence to use the Winners’ Toolkit for the Licence Term only, subject to these terms and conditions.
c) permit You, during the Licence Term, to refer to Your Rating using the appropriate wording selected from that below, in Your choice of plain text font and style only (and not as an image, graphic or other device), and without the use of the Best EA Supplier Guide Marks:
Highly rated/Excellent/Exceptional/Best in (category) 2018 e.g. in the Best EA Supplier Guide 2018 supported by Property Academy.
2.2 We warrant that We are the owners or licensees of the Best EA Supplier Guide Marks, and that We are entitled to grant this licence to You.
2.3 We will use Your Materials solely:
a) to upgrade Your listing on the Best EA Supplier Guide website; and
b) to provide you with a PDF of official winner’s certificate.
2.4 We will use Our reasonable endeavours to upgrade Your listing within 21 days of receiving Your Materials.
3 What must You do (and not do!) when using the Winners’ Toolkit?
3.1 You will provide Us with Your Materials within 14 days of signing this agreement.
3.2 You agree that any and all use You make of the Best EA Supplier Guide Marks shall be in accordance with the guidelines below:
a) Your use of the Best EA Supplier Guide Marks must be truthful, fair and not misleading;
b) You must always use the proper spelling of the Best EA Supplier Guide Marks as outlined below and in the Winners’ Toolkit;
c) You may not alter the Best EA Supplier Guide Marks in any way without Our prior written consent;
d) You may not use any artwork in connection with Your Rating other than Your Marks and the artworks supplied in the Winner’s Toolkit;
e) You may not create or use, or request any third party acting on Your behalf to create or use any, advertising or other promotional media in which the Best EA Supplier Guide Marks take up more than 25% of any design piece or display area (when used in print or online media or television advertising) or audio content (when used in radio advertising), without Our prior written consent;
f) You may not adapt, modify or amend the Best EA Supplier Guide Marks in any way, and will only use them in accordance with the specific size, colour and other guidelines set out in the Winners’ Toolkit;
g) You may not make puns out of the Best EA Supplier Guide Marks or portray them negatively;
h) You may not incorporate the Best EA Supplier Guide Marks into Your own product names, service names, trade marks, logos, or company names;
i) You must not adopt marks or logos that are confusingly similar to the Best EA Supplier Guide Marks or any part of them;
j) You may not use the Best EA Supplier Guide Marks on or in connection with any product or service that is not the subject of the Rating;
k) You may not use the Best EA Supplier Guide Marks to promote any brand other than the one which is the subject of the Rating.
3.3 You acknowledge that We do not endorse nor are We affiliated with any of Your products or services save solely as and to the extent that is reflected in the Rating, and You shall make no claims or implications that any affiliation or endorsement exists beyond that expressly set out in the Rating.
4 Limitation of Liability
4.1 Nothing in this Agreement shall exclude or limit either party’s liability for (i) fraud or other criminal act, (ii) personal injury or death caused by the negligence of that party’s employees in connection with the performance of their duties hereunder or by defects in any materials supplied pursuant to this Agreement, (iii) breach of the other party’s intellectual property rights, or (iv) any other liability that cannot be excluded by law.
4.2 In no event will We be liable for any damages resulting from (a) lost profits, (b) loss of revenue, (c) loss of goodwill, (d) loss of reputation or (d) any indirect or consequential loss. Such liability is excluded whether such damages were reasonably foreseeable or actually foreseen.
4.3 Except as provided above in clause 4.1, Our maximum aggregate liability to You for any cause whatsoever (whether in the form of a refund, the additional cost of remedial services, or otherwise) will be for direct costs and damages only, and will be limited to 125% of the aggregate sums paid to Us by You in connection with this Agreement.
4.4 We hereby exclude, to the fullest extent permitted by law, all liability that We have not expressly accepted in this Agreement.
5 Duration & Termination.
5.1 This Agreement shall become effective on the date on which the last of You or We sign it, below, and shall continue for the Licence Term unless and until terminated earlier in accordance with the provisions of clause 6.2.
5.2 Either party (“the Initiating Party”) may terminate this Agreement at any time immediately upon giving written notice to the other party:
a) if the other party commits any material breach of any term of the Agreement and in the case of a breach which is reasonably capable of remedy fails to remedy that breach to the reasonable satisfaction of the Initiating Party within thirty (30) days of a written request to remedy the same; or
b) if the other party has had appointed an administrator, receiver and manager, or administrative receiver, or has itself appointed an administrator, or if any substantially similar event shall take place; or
c) If it is brought to Our attention that one or more complaints made against You to a compliance organisation, including but not limited to Trading Standards, have been upheld by such compliance organisation.
5.3 Upon expiry or termination of this Agreement, You must immediately cease all use of the Best EA Supplier Guide Marks and the Winners’ Toolkit, and You must, within five (5) days after such expiry or termination, ensure that all Best EA Supplier Guide Marks are removed from Your website and other promotional material.
5.4 If You, having been successful in achieving a Rating succeed in achieving a Rating for the next year too, and sign a licence to use the Best EA Supplier Guide Marks for that year, then You will be permitted, for the duration of the subsequent Licence Term, to refer to Your Rating using the appropriate wording selected from that below, in Your choice of plain text font and style only (and not as an image, graphic or other device), and without the use of the Best EA Supplier Guide Marks:
Highly rated/Excellent/Exceptional/ Best in (category) 2018
e.g. “Highly rated 2018 and Silver Award in Best Small Business in the Best EA Supplier Guide 2019 supported by Property Academy.”
5.5 The expiry of this Agreement or its termination for whatever reasons shall be without prejudice to any other rights or remedies a party may be entitled to under law and shall not affect the respective rights and liabilities of either of the parties accrued prior to such termination.
6 Intellectual Property
6.1 We are the owners or licensees of the intellectual property rights in the Best EA Supplier Guide Marks. Title to the Best EA Supplier Guide Marks, shall remain vested in Us or Our licensors. Any rights not expressly granted herein are reserved to Us.
6.2 If any third party brings a claim against You alleging that Your use of materials made available to You by Us infringes that third party’s intellectual property rights in the United Kingdom (“Intellectual Property Claim”), We shall defend that claim at Our own expense and shall pay all damages awarded or agreed to be paid to the third party in settlement of an Intellectual Property Claim provided that You:
a) promptly furnish Us with written notice of the Intellectual Property Claim upon becoming aware of the same;
b) make no admissions or settlements without Our prior written consent;
c) act in accordance with Our reasonable instructions and provide Us with reasonable assistance in respect of the Intellectual Property Claim; and
d) give to Us the sole authority to defend or settle the Intellectual Property Claim.
6.3 We shall reimburse Your reasonable costs incurred in complying with these provisions.
6.4 If in Our reasonable opinion, materials We have made available to You are or may become part of an Intellectual Property Claim, then We shall either:
a) obtain for You the right to continue using such materials which are the subject of the Intellectual Property Claim; or
b) replace or modify the materials which are the subject of the Intellectual Property Claim so they become non-infringing; or
c) if such remedies above are not in Our opinion reasonably available, then You shall return and cease using the materials which are or may become the subject of the Intellectual Property Claim.
6.5 We shall have no liability for any Intellectual Property Claim resulting from the combination of the Best EA Supplier Guide Marks or the Winners’ Toolkit with other products that were neither supplied nor combined with them by Us, or if the same results from any breach of Your obligations under this Agreement.
6.6 This section 7 states Our entire obligation and liability in respect of any infringement or alleged infringement of any intellectual property rights arising from Your possession or use of the Best EA Supplier Guide Marks and the Winners’ Toolkit. All other obligations and liabilities in relation to infringement or alleged infringement of the intellectual property rights of any person are hereby excluded to the fullest extent permitted by law.
You may not assign this Agreement or otherwise transfer any rights or obligations under it except with Our prior written consent.
8.1 The following clauses shall continue to be in effect after the termination or expiration of this Agreement: 1, 2.1d), 4, 5, 6.3, 6.4, 7, 9 and 11 to 14 (inclusive).
9 Force Majeure
Neither party is responsible for failure to fulfil its obligations hereunder due to causes beyond its reasonable control that directly or indirectly delay or prevent its timely performance hereunder. Dates or times by which each party is required to render performance under this Agreement shall be postponed automatically to the extent that the party is delayed or prevented from meeting them by such causes.
All notices made pursuant to this Agreement must be made in writing. Any written notice to be given or made pursuant to the provisions of this Agreement shall be sent postage prepaid by registered or recorded mail or reputable courier service, addressed to the other party’s address stated above, or by email to: firstname.lastname@example.org (for Your notices to Us) or [YOUR EMAIL ADDRESS] (for Our notices to You), and shall be marked for the attention of the directors. Unless otherwise provided in this Agreement, all notices shall be deemed as given on the day of their receipt by the receiving party.
11 Entire Agreement
This Agreement constitutes the entire agreement between the parties with respect to its subject matter and shall supersede all previous representations, agreements and other communications between the parties, both oral and written. The terms and conditions of this Agreement shall prevail notwithstanding any variance with the terms and conditions of any order or purchase order submitted by You.
12 Law & Jurisdiction
12.1 In the event of any dispute arising under this Agreement the parties will attempt to settle it by mediation. The mediator shall be selected from the Ministry of Justice Civil Mediation Directory, subject to the agreement of both parties. Save in respect of late or non-payment of undisputed invoices, no party may commence court proceedings in respect of any dispute arising out of this Agreement until it has attempted to settle the dispute by mediation and either the parties have been unable to agree on a mediator or the mediation has terminated or the other party has failed to participate in the mediation, provided that the right to issue proceedings is not prejudiced by a delay. Unless agreed otherwise the mediator’s costs and expenses shall be shared equally between the parties.
12.2 Subject to clause 12.1, each party hereby irrevocably agrees that the courts of England shall have exclusive jurisdiction to settle any disputes arising out of or relating to this Agreement and that the laws of England shall govern this Agreement.
12.3 Nothing in this agreement shall limit either party’s right to seek injunctive relief.
If any provision of this Agreement is adjudged by a court of competent jurisdiction to be invalid, void, or unenforceable, the parties agree that the remaining provisions shall not be affected thereby, and that the remainder of this Agreement shall remain valid and enforceable. No waiver by either party of any term hereof shall constitute a waiver of any such term in any other case whether prior or subsequent thereto. No single or partial exercise of any power or right by either party shall preclude any other or further exercise thereof. This Agreement may not be changed, modified, amended, released or discharged except by a subsequent written agreement or amendment executed by duly authorised representatives of Us and You. A person who is not a party to this Agreement has no rights under the Contracts (Rights of Third Parties) Act 1999 to enforce any term of this Agreement except as expressly set out herein, but this does not affect any right or remedy that such third party may have without reference to the Contracts (Rights of Third Parties) Act 1999.
14 Confirming Your and Our Agreement
Please confirm Your agreement to the terms and conditions set out above, by signing and dating both copies of this Agreement, and returning one to Us at Estate Agency Events, The Chapel, Reigate Road, Leatherhead, Surrey KT22 8RA.
We look forward to Your involvement in our 2017 event and thank You for Your continuing support.